Using Shared Variables in Subreports

[kendo469]

Hi,
I have a Sub Report with -
Grouped by Supervisor
Group Footer2 / Agent1 Total Performance data = 10
Group Footer2 / Agent2 Total Performance data = 15
Group Footer2 / Agent3 Total Performance data = 20
Group Footer2 / Agent4 Total Performance data = 25

And a Main Report with -
Grouped by Supervisor
Group Footer2 / Agent1 Total Activity Data = 10
Group Footer2 / Agent2 Total Activity Data = 15
Group Footer2 / Agent3 Total Activity Data = 20
Group Footer2 / Agent4 Total Activity Data = 25

I want to add the two values together to give me an overall figure

I have the following formula on the Group Footer2 on the Sub report -
WhilePrintingRecords;
Shared NumberVar DTV: = Sum (Agent performance data)

I have the following formula on the Group Footer2 on the Main report
-
WhilePrintingRecords;
Shared NumberVar SNV:= Sum (Agent activity data)

Back on the Sub Report I add these two together with -
{@DTV} + Shared NumberVar SNV

This is what I get -

Sub Report -
Grouped by Supervisor
Group Footer2 / Agent1 Total Performance data = 10 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent2 Total Performance data = 15 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent3 Total Performance data = 20 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent4 Total Performance data = 25 (Adds only last
record of main report = value 45 to each of these)

Main Report -
Grouped by Supervisor
Group Footer2 / Agent1 Total Activity Data = 30 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent2 Total Activity Data = 35 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent3 Total Activity Data = 40 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent4 Total Activity Data = 45 (Adds only last record
of sub report = value 25 to each of these)

How do I get it to add each Agent's individual Performance & Activity
data together, rather than showing the last record of each?

Any help would be greatly appreciated as I have a deadline for this
report to be created by and I am stuck at the moment.

Thanks.Ken.

[Andrew Gabb]

This is a standard problem with subreports. Your problem appears to be
that the subreport fires (executes) *after* the sum is calculated.
AFAIAA, there is no way you can have a subreport in a section and ensure
that certain formulas are only calculated after the subreport fires.

The normal method around this is to put the subreport in another section
(GF2a) at the same level (GF2) which is prior to your 'normal' GF2
(GF2b). You then underlay GF2a (section expert) so that its printed
output (if any) overlays GF2b.

This way, any subreport(s) in GF2a fire before any formula in GF2b which
uses shared variables.

There are lots of trips and traps with subreports - and this is only one
solution to your problem (but probably the easiest).

Andrew

Post by kendo469
Hi,
I have a Sub Report with -
Grouped by Supervisor
Group Footer2 / Agent1 Total Performance data = 10
Group Footer2 / Agent2 Total Performance data = 15
Group Footer2 / Agent3 Total Performance data = 20
Group Footer2 / Agent4 Total Performance data = 25
And a Main Report with -
Grouped by Supervisor
Group Footer2 / Agent1 Total Activity Data = 10
Group Footer2 / Agent2 Total Activity Data = 15
Group Footer2 / Agent3 Total Activity Data = 20
Group Footer2 / Agent4 Total Activity Data = 25
I want to add the two values together to give me an overall figure
I have the following formula on the Group Footer2 on the Sub report -
WhilePrintingRecords;
Shared NumberVar DTV: = Sum (Agent performance data)
I have the following formula on the Group Footer2 on the Main report
-
WhilePrintingRecords;
Shared NumberVar SNV:= Sum (Agent activity data)
Back on the Sub Report I add these two together with -
This is what I get -
Sub Report -
Grouped by Supervisor
Group Footer2 / Agent1 Total Performance data = 10 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent2 Total Performance data = 15 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent3 Total Performance data = 20 (Adds only last
record of main report = value 45 to each of these)
Group Footer2 / Agent4 Total Performance data = 25 (Adds only last
record of main report = value 45 to each of these)
Main Report -
Grouped by Supervisor
Group Footer2 / Agent1 Total Activity Data = 30 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent2 Total Activity Data = 35 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent3 Total Activity Data = 40 (Adds only last record
of sub report = value 25 to each of these)
Group Footer2 / Agent4 Total Activity Data = 45 (Adds only last record
of sub report = value 25 to each of these)
How do I get it to add each Agent's individual Performance& Activity
data together, rather than showing the last record of each?
Any help would be greatly appreciated as I have a deadline for this
report to be created by and I am stuck at the moment.
Thanks.Ken.